Grant Writing Tips

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When you are developing your proposal, the funder will want to know how many people will be impacted by your program. …this is called “reach.”

Here are some tips:

General Guidelines:

  1. When the setting is open to the public, the number of community members with access to the setting are counted, usually within a 5-mile radius. Examples include:
    Parks/public areas—population 5-mile radius
    Restaurants—population 5-mile radius
    Farmer’s Markets—population 5-mile radius
  1. When the setting primarily serves a specific group of people, the number of people at the setting or using the service are counted. Examples include:
    Schools/Education—students and/or employees
    Hospitals/healthcare facilities—patients and/or employees
    Faith Community/Churches—congregational members
    Health information technology—patients

Be careful if you have more than one setting not to overlap reach. Also, make sure your estimates do not exceed the population of Marion County (for most programs). If you are looking for grant funding, research a funder’s 990 form. Acquire a better understanding of what the foundation is looking for in a proposal or project. Identify the average amount of grant awards. Gain insight not available in the foundation’s literature or website.

Learn how to read a 990:


See also


Those of you developing programs for children might find this of interest:
 Media-Smart Youth—Free Education Materials Available!

Free materials are available for Media-Smart Youth: Eat, Think, and Be Active!®, an interactive after-school program developed by the National Institutes of Health (NIH). Media-Smart Youth teaches young people ages 11 to 13 about the complex media world around them and how it can affect their health, especially in the areas of nutrition and physical activity. After analyzing data on youth development specifically within the realm of media exposure and health decisions, the Eunice Kennedy Shriver National Institute of Child Health and Human Development (NICHD) developed this 10-lesson curriculum that promotes media literacy, good nutrition, and physical activity. And the best part is that the program is available to use in any after-school or community setting at no cost. Since 2004, thousands of young people have completed the curriculum, and we’ve received positive feedback from program facilitators. The program is winding down this year, and we are making one last push to organizations like yours to let you know about the materials before they are discontinued. We encourage you to visit the Media-Smart Youth website to view and order the free materials. Our facilitator’s packet includes everything you need to get started: a facilitator’s guide, poster, and DVD. You can also request program materials by contacting the NICHD Information Resource Center at 1-800-370-2943 or at Materials will be available to order until August 31, 2017. Finally, please share Media-Smart Youth with your colleagues!

Demographic data is very important when writing your need assessment. Here are some helpful links to give you up-to-date information:
Bureau of Economic and Business Research

Census Data – Population and Housing

Child Welfare Trend Reports – DCF

Community Health Assessment – Community Commons

County Profile – Florida Charts

Florida Mental Health Institute – University of South Florida

Wawa Foundation (Note – they are starting to build in Marion County)

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The Wawa Foundation focuses their giving on three main areas: Health, Hunger and Heroes. The foundation will provide funding to organizations committed to saving and improving lives in the communities Wawa serves. Specifically, The Wawa Foundation will support organizations dedicated to the care and treatment of people in need in Wawa’s areas of operation. Separate from The Wawa Foundation, Wawa provides financial support for charitable events organized by qualified charitable organizations, such as walks or community events benefiting charities in our areas of focus. The donations raised by the events support the charities’ general operating expenses. Typical sponsorships range from $250 to $2,500, and funds are limited. Deadlines for requests over $2500: January, April, July and October.…/types-of-support/

Southeastern Grocers

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SEG Gives is the charitable arm of Southeastern Grocers, parent company of BI-LO, Fresco y Más, Harveys and Winn-Dixie supermarkets and the Southeastern Grocers Foundation, a 501(c)(3) entity dedicated to supporting the communities we serve and the causes that impact our customers. SEG Gives in three charity pillars supporting: our nation’s service men, women and their families; fight hunger in our communities; and provide relief to those affected by a natural disaster. We are committed to supporting our community by partnering with local nonprofit organizations

U.S. Soccer Foundation Safe Places to Play Grants

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The foundation is accepting Letters of Inquiry for the summer grant cycle to provide grants to organizations to help them build or enhance a field space in an underserved community. Grants of up to $25,000 (for single-field projects) and $50,000 (multi-field projects) will be awarded in four categories: synthetic turf, lighting, irrigation, and sport court. To be eligible, applicants be a 501(c)(3) not-for-profit organization, school, municipality, college or university, or sovereign tribal nation. LOI Deadlines: May 26 and September 29, 2017.

Mazda Foundation 2017 Grant Applications

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The Mazda Foundation, the philanthropic arm of Mazda North America, is accepting applications from nonprofit organizations in the areas of education, literacy, social welfare, scientific research, cross-cultural understanding, and environmental conservation. Grants amounts are determined according to the nature and need of the program. To be eligible, organizations must be considered tax exempt under Section 501(c)(3) of the Internal Revenue Code. Grants to individuals will not be considered. Foundation only accepts applications from May 1 through July 1 each fiscal year

James M. Cox Foundation Grants

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The Foundation provides philanthropic support for not-for-profit organizations in communities where Cox Enterprises, Inc. does business. The Foundation is concentrating its community support in several priority areas: Conservation and Environment; Early Childhood Education (birth to five years); and Empowering Families and Individuals for Success Health. Two types of support are considered: requests for capital campaigns (i.e., building construction/ renovation or equipment); and requests for special projects (i.e., program expansion or capacity-building efforts). Organizations must be federally tax-exempt under Section 501(c)(3) of the IRS Code with non-private foundation status, or an equivalent government entity under section 170 (c)(1) and located in the U.S. and in an area where Cox Enterprises or one of its subsidiaries does business. Deadlines for receipt of applications before each meeting are: February 15th, June 15th, and October 15th.…/…/foundations.aspx…

Florida Blue Foundation Build Healthy, Strong Communities

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Build Healthy, Strong Communities encompasses applications for programs and support related to improving education/literacy, especially birth through 5; health and human services; arts and culture; and community development. Eligible applicants must: Be located in Florida and serve Floridians; have 501(c)(3) status with IRS; Address Florida Blue community outreach goals and targets; Not duplicate the work of other organizations already supported by Florida Blue or the Florida Blue Foundation within the same geographic or program area; Have a current, satisfactory audit conducted by a certified public accountant; and Have a long-standing reputation for credibility and integrity. Applications are reviewed and responded to within 60 days of receipt.…/build-healthy-strong-communit…

Royal Caribbean International Charitable Giving

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Royal Caribbean Cruises Ltd. offers monetary funding and in-kind cruise donations to non-profit organizations with like-minded goals. Their corporate philosophy is to fund organizations that benefit and offer services to the entire community, and we have chosen to focus support on these areas: 1) children and families, 2) education and 3) marine conservation. Applicants are required to have a tax exempt charity status in their country of origin or be working in partnership with a designated 501(c)3 charity organization in the United States. Award Ceiling: $40,000.

Karma for Cara Foundation Micro-Grants

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The Foundation encourages kids 18 and under to apply for funds between $250 and $1,000 to complete service projects in their communities. Example projects include: turning a vacant lot into a community garden, rebuilding a school playground or helping senior citizens get their homes ready for winter, they want to hear what project you’re passionate about. Annual deadlines: July 1, October 1, January 1, and April 1.

Harry Chapin Foundation Grants

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The foundation supports organizations that have demonstrated their ability to dramatically improve the lives and livelihood of people by helping them to become self-sufficient. They only fund 501(c)(3) not for profit programs that operate in the United States that fall within the areas of: Community Education Programs; Arts-In-Education Programs; and Agricultural and Environmental Programs. Grant sizes range from a few hundred dollars to their maximum of $10,000. Applications are accepted on a rolling basis.